Oral Presentations

Each oral presentation has been allocated 15 minutes, including questions from the audience. Please plan for a 12 minute presentation with 3 minutes for questions. The time schedule will be strictly adhered to by the session chair(s).
To ensure the smooth running of each session, only PowerPoint (.ppt), and Portable Document Format (.pdf) presentations will be accommodated on conference equipment. If you prefer to use a Mac computer for your presentation, you will need to provide your own laptop—the conference will provide an adapter to connect to the AV equipment.
All presentations (for both PC and Mac) should be handed in on a flash drive and loaded to a Speaker Ready Room computer one day before your scheduled presentation (with the exception of Monday presentations – Monday morning presentations should be submitted by 8:30am; Monday afternoon presentations should be submitted by 12:30pm). The Speaker Ready Room will have both PC and Mac laptops available for minor adjustments to presentations as needed before they are submitted.

Speaker Ready Room hours are tentatively scheduled as follows:
  • Monday, July 17:7:00am-5:00pm
  • Tuesday, July 18:8:00am-5:00pm
  • Wednesday, July 19:8:00am-5:00pm
  • Thursday, July 20:8:00am-5:00pm
  • Friday, July 21:8:00am-11:00am

Poster Presentations

Presenters are expected to be present at their posters during the dedicated poster session times. You will be advised of your poster location, set up and take down times, and final floor plan via email before the conference.

Posters must be in portrait orientation (vertical) and not exceed 1.14 metres (45 inches) wide by 1.80 metres (71 inches) tall. Posters in landscape orientation (horizontal) will not fit on the poster boards being used at the conference.
Poster boards are cloth covered. Use velcro tabs or push pins to attach your poster to the board. Push pins will be available on-site.
You are responsible for set-up and take down of your own poster. Posters must be mounted by the presenter and may not be mailed in advance. Unclaimed posters are not the responsibility of the conference organizers, planner, or conference center staff and will be disposed following the conference.

Suggestions for effective posters

Presenters are expected to be present at their posters during the dedicated poster session times, to be determined closer to the conference. The exact location of each poster presentation will be listed in the final program.

Letters and numbers should be large enough to be readable from a distance of 1.5 m (5 ft). For example, font size recommendations for Arial font: Title = 72 pt; Author and affiliation = 48 pt; Text = 36 pt. Use simple typeface and use bold type for headings.
Use bullets, and keep text to a minimum. Don’t crowd information onto the poster.
Keep figures and tables simple.
Use a simple background and color scheme that does not detract from the information being presented.
Excessive use of organization logos or advertisements is discouraged.
If possible, provide miniaturized copies of the poster—e.g. 22 cm x 28 cm (8.5 in x 11 in)—and your business card.
Provide an envelope where people can leave their business card for requesting additional information.
Include a recent photo of yourself in the upper right-hand corner so that people can find you for discussion later.

Publication & Distribution

Official conference photos and/or audio or video recordings may be made of your presentation. Your submission of an abstract has constituted your agreement that recordings can be made and distributed.
Accepted abstracts will be posted on the website and included in the conference abstract volume to be shared with all conference attendees and stakeholders.
Social Media (Twitter, Facebook, Instagram, etc.): While the default assumption is to allow open discussion of presentations on social media, please respect any request by a presenter to not disseminate the contents of their talk.
If you are a presenter and you would like to opt out of any social media discussion, please download this image for inclusion on slides or posters to advise the audience against sharing your work.


Questions regarding your abstract or the conference program may be directed to the Conference Secretariat at .